Viewing emails as projects to be concluded cuts down on responses

Cal Newport, author of Book - Deep Work.. 3 Rules for Focused Success in a Distracted WorldBook - Deep Work.. 3 Rules for Focused Success in a Distracted World

Metadata:

author: Cal Newport
title: Deep Work: rules for focused success in a distracted world




defines emails as a form of shallow work that should optimally be reduces in order to increase your professional output (See The average knowledge worker spends 30% of his time on emailThe average knowledge worker spends 30% of his time on email

According to a study by the McKinsey Global Institute presented in [[Article - The social economy.. Unlocking value and productivity through social technologies]], the average knowledge worker s...
).

To do so, the books author proposes the following framework: View each email as a project and ask yourself:

What is the project represented by this message, and what is the most efficient (in terms of messages generated) process for bringing this project to a successful conclusion?

David Allen from Getting Things Done calls this "closing the loop" on the project.

Newport suggests to use decision trees in your emails to eliminate responses and to frame them as "proposed next steps" in order for them to adhere to the conversational conventions of emails. A similar idea is used to prevent meetings in Meetings kill productivity and can be often be avoided with easy rulesMeetings kill productivity and can be often be avoided with easy rules

Similarly to Checking emails only twice a day is an easy way to improve productivityChecking emails only twice a day is an easy way to improve productivity

This is especially true for most office jobs, but even as an entrepreneur, reducing the number of times you are distracted by email and texts is an incredibly effective way to boost your product...
, meetings are often unnecessary and should only occur if absolutely vital to solving a problem.
Tim Fer...

As this cuts down on Email time, this strategy can be used to achieve Checking emails only twice a day is an easy way to improve productivityChecking emails only twice a day is an easy way to improve productivity

This is especially true for most office jobs, but even as an entrepreneur, reducing the number of times you are distracted by email and texts is an incredibly effective way to boost your product...

This entire approach reminds me of a German McDonalds commercial video called "Keine Gegenfrage", which is a humorous take on a similar concept.